State of Connecticut
Hartford, CT

CONTACT: apply here

RESPONSIBILITIES:

As a Fiscal/Administrative Assistant, within the Business Services Payables unit, your responsibilities will include, but are not limited to:

• Making payments daily
• Working as a team to coordinate change orders with purchasing
• Communicating with vendors on invoicing issues
• Cross training with team members
• Communicating with internal and customer agencies
• Performs paraprofessional level work in fiscal and administrative activities;
• Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts;
• Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities;
• Prepares simple financial statements and assists in preparation of complex financial statements;
• Calculates rates involving complex arithmetical formulas;
• Gathers and consolidates payroll and expenditure data for budget preparation;
• Ensures that expenditures plus encumbrances are within appropriation limits;
• Reviews routine expenditures for compliance with itemized budgets;
• Utilizes EDP systems for financial records and reports;
• Independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals;
• Independently prepares renewal or new contracts based on awards;
• Ensures that routine payments are in compliance with contract provisions;
• Performs related duties as required.

REQUIREMENTS:

• Experience with accounts payable and utilizing financial software, such as Peoplesoft
• Experience communicating with vendors, staff, management, and third parties via email, phone, and in person
• Experience prioritizing and managing multiple deadlines
• Experience following and executing general accounting procedures
• Experience managing and responding to communications in multiple shared mailboxes
• Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.